Volunteer Agreement 1Information2Volunteer Agreement3Declaration4Review Thank you for expressing interest in our Friends Group volunteer program. Council is required to collect information for the purpose of confirming your volunteer appointment and registering you as a volunteer. Please complete the following form to: provide your relevant contact details review your volunteer duties understand your rights and responsibilities and Council’s obligations sign your volunteer agreement For any assistance or questions please contact Environmental Sustainability and Open Spaces at environment@boroondara.vic.gov.au or call 9278 4873 About the volunteer role What is your volunteer role? * Required Friends Group Volunteer Lead Friends Group Volunteer Download a copy of your volunteer position description: Friends Group Volunteer Download a copy of your volunteer position description: Lead Friends Group Volunteer Friends Group Volunteer Working in collaboration with Council, as a friends groups volunteer, you can help achieve outcomes through actions that build a sense of community stewardship of the park/reserve/surrounding area. These actions could include: actively participating in agreed volunteer activities in the park (e.g. planting watering, pruning, weed removal, mulching, wildlife monitoring, removal of litter, removal of graffiti, painting, and other approved activities); providing input and feedback to Council regarding ideas on significant park issues including planning, capital works proposals, maintenance, improvement, use and character of the park to assist Council in its decision making processes; identifying opportunities for the community to contribute to the enhancement of the park; working in partnership with Council to protect and enhance biodiversity, vegetation or garden beds; promoting sustainable practices in the city’s open space; networking with other groups, organisations and individuals relevant to the friends’ groups’ roles and activities; contributing to the development of and receiving updates on the implementation of park master plans; contributing to the success of events and activities in the park and providing feedback to Council regarding opportunities to improve outcomes; documenting the history and features of the park; seeking out and participating in educational and knowledge sharing opportunities; and other activities as approved by Council. Responsibilities Council will: provide the group with a works program annually, that outlines agreed activities to be undertaken work with friends groups to identify and minimise risks associated with outdoor work provide you with a briefing on your volunteer role on or prior to your first day of volunteering provide access to resources and support via a designated member of the Environmental Sustainability & Open Spaces department reimburse you for out of pocket expenses incurred in the course of your role if agreed in writing prior to expenditure provide you with a copy of Council’s Public Liability and Voluntary Workers insurance cover upon request. in the case of unincorporated groups, provide you with Public Liability and Voluntary Workers insurance cover responsibly manage and maintain the park or reserve advise the friends’ groups where relevant on significant matters relating to the management and future planning of the park including; capital works planning park improvement proposals park tenancies scheduled events substantial changes to the normal maintenance regime for the park council activities at the park other matters affecting the park which may require the groups comment, input or involvement relevant policy and strategy development invite the friends’ groups to participate in open space forums on broad issues relating to parks management and planning provide access to pavilions for meetings provide materials and technical knowledge to support community volunteer activities promote awareness of the group and its activities provide contact details or internet links for the Group via Council’s website undertake planning and implement funded capital improvements comply with the Information Privacy Act 2000 when handling personal information establish a key liaison point for each friends’ group with Council Officers who are responsible for managing the specific park or service. You will: adhere to Council’s core values perform your volunteer role as outlined in the position description and working arrangements inform us or your Leader of any changes to your availability as well as contact details undertake the necessary background checks (Police Check and/or Working with Children Check if applicable) and provide copies to Council upon request follow established safe working practices, procedures and instructions, in accordance with any briefing conducted by Council keep any information expressed by Council to be confidential, or any information that would be considered confidential by a reasonable person in your role, confidential-in relation to Council, Council staff and customers take reasonable care for your own occupational health and safety report all hazards via Council’s website, incidents, injuries and risks as soon as practicable to a staff member The information requested in the form below is a guide only. Your reporting body may require you to collect additional information. Boroondara City Council (Council) requires the information in this Volunteer Agreement (Agreement) as a prerequisite to participating as a volunteer for Council.Personal / contact details:Name * Required First Name Surname Address * Required Street address or PO Box Address line 2 Suburb / City State Australian Capital TerritoryNew South WalesNorthern TerritoryQueenslandSouth AustraliaTasmaniaVictoriaWestern Australia Post code Phone * RequiredEmail Address * Required Date of Birth * Required MM slash DD slash YYYY Gender * Required Male Female Other Prefer not to say Emergency Contact Details:Name * Required First Name Surname Relationship to you * Required Phone 1 * RequiredPhone 2Friends GroupWhich Friends Group are you seeking to join? * Required Back 2 Nettleton Friends (Friends of Nettleton Park) Canterbury Friends Friends of Ashburton Creek – ACBC Friends of Ashburton Forest Friends of Back Creek Friends of Burke Road Billabong Friends of Greythorn Park Friends of Medlow Reserve Friends of South Surrey Park Friends of Stradbroke Park I confirm that the information provided in this Agreement is true and accurate in every particular. I understand my execution of this Agreement is a prerequisite for participation as a friends group volunteer. * Required Yes I agree to undertake the duties of this role as described above. I agree not to perform any additional tasks without prior agreement with my designated contact from the Environmental Sustainability & Open Spaces department. * Required Yes I understand that if I am unsure about any of the above or any other issues in relation to my volunteer role, I will seek clarification from my designated Environmental Sustainability & Open Spaces contact. * Required Yes Please review your information. If you notice errors please use the numbered page navigation or the ‘previous’ button to make changes. If all information is correct, please click the ‘Submit’ button to complete this form. {all_fields}Privacy StatementThe personal information requested on this form being collected by Council for the purpose of registering with Council’s Friends Group volunteer program. Your information will be used by Council for that primary purpose or directly related purposes. The information will also be uploaded to Council’s volunteer management database,VIKTOR/VIRA. The personal information collected will not otherwise be used or disclosed unless permitted or required by law. If the information is not collected, Council may be unable to assist you in becoming a volunteer. Requests for access to and/or amendment of personal information should be made to Council’s Privacy Officer.Privacy Policy * Required I have read and accept the above privacy statement and understand how my information will be used. Would you like to receive our emails? * Required Yes No Click Here to subscribe to our mailing list.
