Request to approve club-funded works

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Things you need to know

This form is used for clubs wishing to undertake maintenance, modifications and minor works at their cost to any City of Boroondara sporting facility. Permits may be required before any work can start.

We recommend you talk to your contractor about what permits will be required and ask that they include these costs in their quote.

We recommend using a council-approved contractor because they are familiar with our sportsgrounds, pavilions and associated infrastructure. Call us on (03) 9278 4797 or emailsport@boroondara.vic.gov.au for approved contractor details.

Project name * Required
Location * Required
Description of project * Required
Reason for the project * Required
How will this project improve the facility and/or increase club participation?
Club name * Required
Club project manager * Required
Contact number * Required
Email * Required

Estimated cost * Required
Contingency amount * Required
10% of estimated cost
Total amount * Required
estimated cost + contingency
Funding source * Required
eg: club, grant
Name of contractor * Required
Contractor phone number * Required
ABN/ACN number * Required

Do you require any permits? * Required
Please be aware that multiple permits may be required before works can start at the club. We recommend that you check with your contractor about what permit/s are required and to factor in the costs and timeframes of permit applications.
- Yes
- No
Which permits are required? * Required
- Planning permit
- Building permit
- Occupying a road or footpath permit
- Asset protection permit
Road and footpath occupancy permit:
Road and footpath occupancy permits take several weeks from beginning of application. Your contractor may be required to submit a traffic management plan.
Asset protect permit
You may require an Asset Protection Permit for building works that affect council assets, including footpaths, kerbs, nature strips, drains etc.
Is park access required? * Required
- Yes
- No
Upload contractor's quote and insurance certificate * Required
Drop files here or

Accepted file types: jpg, jpeg, png, doc, docx, pdf, Max. file size: 5 MB, Max. files: 2.
Maximum file size – 5 mega bytes.
Upload plans and drawing
Drop files here or

Accepted file types: jpg, jpeg, png, doc, docx, pdf, Max. file size: 5 MB, Max. files: 2.
Maximum file size – 5 mega bytes.
Upload permits
Drop files here or

Accepted file types: jpg, jpeg, png, doc, docx, pdf, Max. file size: 5 MB, Max. files: 2.
Maximum file size – 5 mega bytes.
Acknowledgement * Required
- I confirm the costs of these minor works and any future maintenance will be the responsibility of the club.

Review and submit

Please review the details below before you submit this form.

If you need to go back to make changes, use the numbered steps at the top of this page or the ‘Previous’ button at the bottom of this page.

If all information is correct, please select ‘Submit’ to complete this form.

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Collection of personal information
We collect this information so that we can respond to your request and provide a service that is relevant to you. The information may also be used to update Council’s customer databases to help us carry out our statutory functions and/or provide services. The information collected will not otherwise be disclosed unless permitted or required by law. If we don’t collect this information, we will not be able to respond to or fulfil your request. If you’d like to access or change the information you’ve shared, please email Council’s Privacy Officer

Things you need to know

Review and submit